MS Word Keyboard Shortcuts

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MS Word Keyboard Shortcuts:  

1st key

2nd key

3rd key

What it does

ALT

 

 

Close the visible menu and submenu at the same time

ALT

CTRL

1

Apply the Heading 1 style

ALT

CTRL

2

Apply the Heading 2 style

ALT

CTRL

3

Apply the Heading 3 style

ALT

CTRL

C

The copyright symbol

ALT

CTRL

E

Insert an endnote

ALT

CTRL

E

The euro symbol

ALT

CTRL

F

Insert a footnote

ALT

CTRL

F1

Open the Microsoft System Information

ALT

CTRL

HOME

Browse a document

ALT

CTRL

I

Switch to Print Preview

ALT

CTRL

K

Start AutoFormat

ALT

CTRL

L

A LISTNUM field

ALT

CTRL

M

Insert a comment

ALT

CTRL

N

Switch to normal view

ALT

CTRL

O

Switch to outline view

ALT

CTRL

P

Switch to page layout view

ALT

CTRL

Page down

To the end of the window

ALT

CTRL

Page up

To the top of the window

ALT

CTRL

PERIOD

An ellipsis

ALT

CTRL

R

The registered trademark symbol

ALT

CTRL

S

Split a document

ALT

CTRL

T

The trademark symbol

ALT

CTRL

Y

Repeat find

ALT

CTRL

Z

Go back to a page, bookmark, footnote, table, comment, graphic, or other location

ALT

END

 

Last cell in a row

ALT

F1

 

Go to next field

ALT

F10

 

Maximize the program window

ALT

F11

 

Display Visual Basic code

ALT

F5

 

Restore the program window size

ALT

F7

 

Find the next misspelling

ALT

F8

 

Run a macro

ALT

F9

 

Switch between all field codes and their results

ALT

HOME

 

First cell in a row

ALT

Page down

 

Last cell in a column

ALT

Page up

 

First cell in a column

ALT

SHIFT

*

Expand or collapse all text or headings

ALT

SHIFT

1

Show all headings with the Heading 1 style

ALT

SHIFT

A

Expand or collapse all text or headings

ALT

SHIFT

D

A DATE field

ALT

SHIFT

Down arrow

Moves the entire row down one row

ALT

SHIFT

Down arrow

Move selected paragraphs down

ALT

SHIFT

E

Edit a mail-merge data document

ALT

SHIFT

F

Insert a merge field

ALT

SHIFT

F1

Go to previous field

ALT

SHIFT

F2

Save command (file menu)

ALT

SHIFT

F4

Quit Word

ALT

SHIFT

F9

Run Goto Button or Macro Button from the field that displays the field results

ALT

SHIFT

I

Mark a table of authorities entry

ALT

SHIFT

K

Preview a mail merge

ALT

SHIFT

L

Show the first line of body text or all body text

ALT

SHIFT

Left arrow

Promote a paragraph

ALT

SHIFT

M

Print the merged document

ALT

SHIFT

Minus sign

Collapse text under a heading

ALT

SHIFT

N

Show all headings up to Heading n

ALT

SHIFT

N

Merge a document

ALT

SHIFT

O

Mark a table of contents entry

ALT

SHIFT

P

A PAGE field

ALT

SHIFT

Plus sign

Expand text under a heading

ALT

SHIFT

Right arrow

Demote a paragraph

ALT

SHIFT

T

A TIME field

ALT

SHIFT

Up arrow

Moves the entire row up one row

ALT

SHIFT

Up arrow

Move selected paragraphs up

ALT

SHIFT

X

Mark an index entry

ALT

Spacebar

 

Show the program icon menu (on the program title bar)

Arrow keys

 

 

Move around the preview page when zoomed in

Click

Click

Click

Triple Clicking to the left of document contents selects the whole doc.

CTRL

[

 

Decrease the font size by 1 point

CTRL

\

 

Move between a master document and its subdocuments

CTRL

]

 

Increase the font size by 1 point

CTRL

0 (Zero)

 

Add one-line spacing preceding a paragraph

CTRL

0 (Zero)

 

Remove one-line spacing preceding a paragraph

CTRL

1

 

Single-space lines

CTRL

2

 

Double-space lines

CTRL

5

 

Set 1.5-line spacing

CTRL

ALT

F1

Display MS System Information

CTRL

ALT

F2

Open Command (file menu)

CTRL

ALT

Hyphen (-)

Remove items from menu (MRU, commands, etc.)  Pointer turns to Minus sign when keys are pressed, then open menu and Click item to be removed.

CTRL

ALT

NUM PLUS

Shortcut method for customizing keyboard settings (Macintosh)

CTRL

D

 

Font command, Format menu

CTRL

Down arrow

 

One paragraph down

CTRL

E

 

Center a paragraph

CTRL

END

 

Move to the last preview page when zoomed out

CTRL

END

 

Go to the end of a comment

CTRL

ENTER

 

A page break

CTRL

Equal sign

 

Apply subscript formatting (automatic spacing)

CTRL

F

 

Find text, formatting, and special items

CTRL

F10

 

Maximize the document window

CTRL

F11

 

Lock a field

CTRL

F12

 

Open command (File menu)

CTRL

F2

 

Print Preview (file menu)

CTRL

F4

 

Close the window

CTRL

F5

 

Restore the document size

CTRL

F6

 

Go to the next window

CTRL

F7

 

Move command (Control menu)

CTRL

F8

 

Size command (document control menu)

CTRL

F9

 

An empty field

CTRL

F9

 

Insert an empty field

CTRL

G

 

Go to a page, bookmark, footnote, table, comment, graphic, or other location

CTRL

H

 

Replace text, specific formatting, and special items

CTRL

HOME

 

To the beginning of a document

CTRL

HOME

 

Move to the first preview page when zoomed out

CTRL

HOME

 

Go to the beginning of a comment

CTRL

Hyphen

 

An optional Hyphen

CTRL

J

 

Justify a paragraph

CTRL

L

 

Left-align a paragraph

CTRL

Left arrow

 

One word to the left

CTRL

M

 

Indent a paragraph from the left

CTRL

Mouse wheel

 

Zooms in and out

CTRL

N

 

Create a new document

CTRL

O

 

Open a document

CTRL

P

 

Print a document

CTRL

Page down

 

To the top of the next page

CTRL

Page up

 

To the top of the previous page

CTRL

Q

 

Remove paragraph formatting

CTRL

R

 

Right-align a paragraph

CTRL

Right arrow

 

One word to the right

CTRL

S

 

Save a document

CTRL

SHIFT

*

Display non-printing characters

CTRL

SHIFT

<

Decrease the font size

CTRL

SHIFT

>

Increase the font size

CTRL

SHIFT

A

Format letters as all capitals

CTRL

SHIFT

C

Copy formats

CTRL

SHIFT

D

Double-underline text

CTRL

SHIFT

E

Turn revision marks on or off

CTRL

SHIFT

ENTER

A column break

CTRL

SHIFT

F

Change the font

CTRL

SHIFT

F10

Activate the ruler

CTRL

SHIFT

F11

Unlock a field

CTRL

SHIFT

F12

Print command (File menu)

CTRL

SHIFT

F3

Insert the contents of the spike

CTRL

SHIFT

F5

Edit a bookmark

CTRL

SHIFT

F6

Go to the previous window

CTRL

SHIFT

F7

Update linked information in a Word source document

CTRL

SHIFT

F9

Unlink a field

CTRL

SHIFT

H

Apply hidden text formatting

CTRL

SHIFT

Hyphen

A non-breaking Hyphen

CTRL

SHIFT

K

Format letters as small capitals

CTRL

SHIFT

L

Apply the List style

CTRL

SHIFT

M

Remove a paragraph indent from the left

CTRL

SHIFT

N

Apply the Normal style

CTRL

SHIFT

N

Demote to body text

CTRL

SHIFT

P

Change the font size

CTRL

SHIFT

Plus sign

Apply superscript formatting (automatic spacing)

CTRL

SHIFT

Q

Change the selection to Symbol font

CTRL

SHIFT

S

Apply a style

CTRL

SHIFT

Spacebar

A non-breaking space

CTRL

SHIFT

T

Reduce a hanging indent

CTRL

SHIFT

V

Paste formats

CTRL

SHIFT

W

Underline words but not spaces

CTRL

Spacebar

 

Remove manual character formatting

CTRL

T

 

Create a hanging indent

CTRL

TAB

 

Tab characters in a cell

CTRL

Up arrow

 

One paragraph up

CTRL

W

 

Close a document

CTRL

Y

 

Repeat or redo an action

CTRL

Z

 

Cancel an action

CTRL DELETE

 

 

Delete to start of word, delete previous word

Down arrow

 

 

Select the next command on the menu or submenu

Down arrow

 

 

Next row

Down arrow

 

 

Down one line

END

 

 

Select the last command on the menu or submenu

ENTER

 

 

New paragraphs in a cell

ENTER

 

 

An AutoText entry. After typing the first few characters of the AutoText entry name and when the ScreenTip appears

ESC

 

 

Cancel an action

ESC

 

 

Turn extend mode off

ESC

 

 

Close the visible menu; or, with a submenu visible, close the submenu only

F1

 

 

Get Help

F10

 

 

Activate the menu bar

F10

 

 

Make the menu bar active

F11

 

 

Go to the next field

F12

 

 

Save As command (File menu)

F2

 

 

Move text or graphics

F3

 

 

Insert an AutoText entry

F4

 

 

Repeat the last action

F5

 

 

Go To command (Edit menu)

F6

 

 

Go to next pane or frame

F7

 

 

Spelling command (Tools menu)

F8

 

 

Extend a selection

F8

 

 

Turn extend mode on

F8

 

 

Increase the size of a selection. PRESS ONCE TO SELECT A WORD, TWICE TO SELECT A SENTENCE, AND SO FORTH

F8

Left arrow

 

Select the nearest character to the left

F8

Right arrow

 

Select the nearest character to the right

F9

 

 

Update selected fields

F9

 

 

Update selected fields

HOME

 

 

Select the first command on the menu or submenu

HOME

 

 

To the beginning of a line

Left arrow

 

 

Select the menu to the left; or, with a submenu visible, switch between the main menu and the submenu

Left arrow

 

 

One character to the left

NOTE

 

 

NOTE: The following shortcuts are not in Help.

Page down

 

 

Down one screen (scrolling)

Page down

 

 

Move down by one preview page when zoomed out

Page up

 

 

Up one screen (scrolling)

Page up

 

 

Move up by one preview page when zoomed out

Right arrow

 

 

Select the menu to the right; or, with a submenu visible, switch between the main menu and the submenu

Right arrow

 

 

One character to the right

SHIFT

 

 

Review text formatting

SHIFT

DELETE

 

Delete to end of word, delete next word

SHIFT

ENTER

 

A line break

SHIFT

F1

 

Context Sensitive Help or Reveal Formatting

SHIFT

F10

 

Display a shortcut menu

SHIFT

F10

 

Show the shortcut menu

SHIFT

F11

 

Go to the previous field

SHIFT

F12

 

Save command (File menu)

SHIFT

F2

 

Copy text

SHIFT

F3

 

Change the case of letters

SHIFT

F3

 

Change the case of letters

SHIFT

F4

 

Repeat a Find or Go To action

SHIFT

F5

 

Move to a previous revision

SHIFT

F5

 

To a previous revision

SHIFT

F5

 

To the location of the insertion point when the document was last closed

SHIFT

F6

 

Go to the previous pane or frame

SHIFT

F7

 

Thesaurus command (Tools menu)

SHIFT

F8

 

Shrink a selection

SHIFT

F8

 

Reduce the size of a selection

SHIFT

F9

 

Switch between a field code and its result

SHIFT

Right Click

 

Select column

SHIFT

TAB

 

Previous cell in a row

SHIFT

TAB

 

One cell to the left (in a table)

SLASH

Up arrow

 

Hide or display character formatting. THE SLASH (/) KEY ON THE Numeric keypad

TAB

 

 

Next cell in a row

TAB

 

 

One cell to the right (in a table)

TIP

 

 

TIP: You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.

Up arrow

 

 

Select or previous command on the menu or submenu

Up arrow

 

 

Previous row

Up arrow

 

 

Up one line

ALT

F3

 

Create an AutoText entry

ALT

SHIFT

R

Copy the header or footer used in the previous section of the document

CTRL

C

CTRL C

Display the Clipboard

F2

Then move the insertion point and hit Enter

 

Move text or graphics

 

 

 

 

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